Senior Executive Assistant

Up to $70K plus bonus!

This is an exciting opportunity for a top level executive assistant to work for one of the top investment firms in the Boston area!

Administrative Assistant

The ideal candidate will:

• Provide critical executive administrative support to a group of C-level Executives.
• Effectively manage and execute a wide variety of administrative projects as needed.

Responsibilities:

Administrative Support:

• Perform diverse, advanced administrative duties and manage high level tasks to include meetings/events planning, calendar management, complex travel arrangements and handling confidential and sensitive information.
• Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation.
• Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
• Compose and accurately proofread letters and documents.
• Create presentations, reports and proposals.
• Create and maintain files and effectively organize the Executives’ offices as needed.
• Act as ambassador with company staff, senior management, board members, business associates, clients, vendors and business partners.
• Provide assistance to other company executives as requested/needed.

Administrative Project Management:

• Effectively manage and execute key administrative projects as needed.
• Plan, schedule and track project progress, execute project deliverables and meet deadlines as assigned.
• Build, develop, and grow strong, collaborative relationships with peers and colleagues.

Qualifications:

• A BA or BS degree
• Prior experience in supporting C-Level Executives
• Technical proficiency and significant expertise with Microsoft Office tools including Microsoft Excel, Word and PowerPoint
• Proven track record of meeting deadlines and successfully managing administrative processes and projects
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills
• Significant experience writing and editing professional correspondence
• Demonstrated problem solving skills
• Self-motivated and able to operate independently with excellent organizational skills and attention to detail
• Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
• Excellent time management and multi-tasking skills -- able to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
• Strong analytical and reasoning abilities
• Adherence to maintaining confidential and sensitive information and displaying sound judgment