Receptionist / Administrative Assistant

Posted 05/02/2023 By Jack Monteith

Living on the South Shore and looking to not commute into Boston anymore?

We are working for one of our favorite Legal firms on the South Shore. Well established organization that is a leader in their field, adding to staff!

Base salary, 3 weeks’ vacation, paid holidays, excellent health insurance coverage, great perks, and a fantastic culture.

We are looking for a self-starter who can work in a fast-paced on-site environment in our HINGHAM office. Monday – Friday 8:30-5:00. You will foster a collaborative team environment with strong service and value-oriented ethics. As an administrative assistant you will have a variety of office and bookkeeping responsibilities that all aim toward helping to support our team members and clients.

Responsibilities include but are not limited to:

Office Assistant Responsibilities:

  • Assisting with and handling various projects
  • Scheduling
  • Coordinating meetings
  • Some personal assistant type tasks
  • Back up front desk assistants
  • Inventory management

Bookkeeping Responsibilities:

  • Daily Deposits
  • Check Cutting & Distribution
  • Import & export checks
  • Check Reconciliation & Record management
  • Mailing Checks with appropriate paperwork to clients
  • Meet with clients onsite that may have questions about checks
  • Record Maintenance in client files with regards to checks and associate paperwork
  • Invoice entry, payment, reconciliation and record keeping
  • Credit card reconciliation

Qualifications & Experience:

  • Minimum of 2 years experience with QuickBooks with Advanced to Expert level skill
  • Moderate to Advanced skills with Excel
  • Minimum 1 year of experience as an Administrative Assistant, Executive Assistant, or similar role
  • Ability to multitask and prioritize
  • Excellent Communication and interpersonal skills both orally and written
  • Critical thinker with above average problem solving skills
  • Must be a team player

Working Conditions:

  • Onsite in our Hingham location 5 days a week
  • Requires long periods of sitting while completing computer activities
  • Requires following up with individual
  • Requires strong organization, structure and detail orientation
  • Requires the ability to maintain strict confidentiality and secure information
Want more information?

Complete the form below and Jack will follow up with you to discuss this position, or you can call his at 617-797-1356.

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