Project Admin / Medical Scheduler

Project Administrative Assistant / Medical Scheduler

Location: Cape Cod, MA | On-site
Schedule: Monday–Friday, 8:00 a.m.–4:00 p.m.
Assignment: 6-month contract

Bay Shore Staffing is seeking an organized, detail-oriented Project Administrative Assistant / Medical Scheduler for a healthcare client. This position combines administrative support, patient scheduling, and project coordination to help keep daily operations running smoothly.

If you enjoy helping others, keeping information organized, and managing a variety of tasks, this could be a great opportunity to build your experience in healthcare administration.

Key Responsibilities

• Schedule, reschedule, and confirm patient appointments.
• Support administrative projects involving schedules, calendars, and patient information.
• Review and update records to ensure accuracy and completeness.
• Communicate with patients regarding appointments, scheduling changes, and related questions.
• Coordinate with clinical and administrative staff to address scheduling needs.
• Track project tasks, follow up on outstanding items, and help meet deadlines.
• Maintain organized records and enter information into internal systems.
• Identify scheduling conflicts and work with the team to resolve them.
• Maintain patient confidentiality and follow HIPAA requirements.
• Provide additional administrative support as needed.

Qualifications

• Experience in administration, scheduling, customer service, or project support preferred.
• Strong organizational skills, attention to detail, and follow-through.
• Comfortable learning computer systems and accurately entering information.
• Clear, professional written and verbal communication skills.
• Ability to manage multiple priorities in a busy environment.
• Friendly, patient-focused approach to customer service.
• Ability to work independently and collaborate with a team.
• Medical office or healthcare experience is a plus; candidates with strong transferable administrative skills are encouraged to apply.

Why Apply?

Gain hands-on experience in medical scheduling and administrative project support during a six-month assignment. This opportunity may appeal to recent graduates, professionals returning to the workforce, or experienced administrators interested in healthcare.

Interested? Submit your résumé to Bay Shore Staffing for consideration.