Office & Operations Coordinator

Office & Operations Coordinator

Full-Time | 40 Hours/Week | On-Site | Temp-to-Permanent

We’re seeking a dependable, organized Office & Operations Coordinator to help keep a busy service and installation business running smoothly. This is a hands-on role working with customers, technicians, vendors, and management.

Responsibilities

• Handle Accounts Payable & Receivable, invoicing, collections, and vendor statements
• Answer phones, assist customers, and manage scheduling
• Coordinate daily jobs, technicians, materials, work orders, and paperwork
• Receive deliveries and assist with inventory
• Manage customer service plans, renewals, and appointments
• Maintain permits, vehicle records, files, and other administrative documents
• Follow up on open issues and help ensure jobs stay on track
• Assist management and bookkeeping with administrative and financial tasks

Qualifications

• Previous office, administrative, bookkeeping, or operations experience
• AP/AR knowledge and strong attention to detail
• Excellent organization and ability to multitask
• Strong customer service and communication skills
• Comfortable with QuickBooks, spreadsheets, email, and scheduling systems
• Dependable, professional, and able to work independently
• Must be available on-site 40 hours per week