Office Manager

If you are a Senior Office Manager and are interested in supporting a busy nonprofit in Boston, we are looking for you. Paying up to 90k!

Responsibilities would include:

• Greeting and offering general support to clients and other executives who visit the office
• Maintaining the office processes and procedures, including scheduling and processing correspondence and paperwork and managing payroll
• Organizing and managing record-keeping and accounts systems like employee documents and other filings
• Hiring, training, and managing the administrative staff
• Planning and organizing staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Delegating duties to administrative support staff and supervising their work
• Planning and organizing on-site and off-site events and activities
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Allocating office resources and approving department purchases
• Working with the HR team to update office policies as necessary
• Interviewing and hiring staff for different departments
• Keeping headcount of departments and ensuring proper onboarding and training processes are in place
• Maintaining the IT infrastructure and keeping the inventory of orders
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Keeping an eye on the office facilities and employing contractors for repair and maintenance when needed
• Ensuring the company complies with the government’s rules and regulations.