Office Manager

Fantastic new Office Manager role in for one of our favorite Investment clients located in the Waltham area.

They have just moved into new a new office that is beautiful. This is a small office environment, and the person will be working in the office everyday- start times can be flexible. They are targeting 55 + bonus

Position

The Office Manager will manage all logistics for our Waltham office and will report to the Administrative Manager.

Responsibilities

• Office management and administration for the Waltham office
• General office maintenance. Maintain workspace and office equipment. Submit work orders for service. Serve as onsite contact for building management and security
• Maintain and inventory all office machines (coffee maker, water dispenser), equipment (printers, laptops), furniture, etc. and establish working relationships with all service providers
• Negotiate service contracts. Reconcile monthly credit card statements and review/submit invoices for payment
• Arrange weekly team lunches and weekly grocery orders, order office supplies, as necessary.
• Assist with recruiting and new employee onboarding process. Prepare workstations for new arrivals
• Greet and assist clients and guests. Ensure all Covid protocols are followed
• Prepare conference rooms for meetings, operate all AV equipment and order catering as needed
• Organize team offsites and philanthropic events
• Schedule onsite wellness / fitness classes (yoga, meditation, massage)
• Assist with incoming and outgoing mail and packages, prepare labels for overnight deliveries
• Regular interaction with main headquarters in Boca Raton. London and Boston offices
• Represent the firm with integrity and operate in accordance with Firm values and professional standards
• Contribute to special projects and assignments as requested

Qualifications

• Excellent attention to detail with strong verbal and written communication skills
• High degree of proficiency in Microsoft Office Suite
• Well-organized and comfortable working in a fast-paced professional environment
• Resourceful problem solver with strong judgment and time management skills
• Willingness to continuously learn new skills and systems