Office Assistant
Posted 03/13/2024
By Jack Monteith
Job Summary: We are seeking a Temporary Office Assistant to provide administrative and clerical support in our office environment. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced setting. This position will involve various administrative tasks, such as answering phones, filing documents, data entry, and assisting with special projects as needed.
Responsibilities:
- Answer and direct phone calls in a professional manner.
- Greet visitors and direct them to the appropriate person or meeting room.
- Perform clerical duties, including photocopying, scanning, and faxing documents.
- Assist with data entry tasks, ensuring accuracy and efficiency.
- Maintain office filing and organization systems.
- Sort and distribute incoming mail and prepare outgoing mail.
- Assist with scheduling appointments and coordinating meetings.
- Provide general administrative support to office staff.
- Assist with special projects and tasks as assigned by management.
- Maintain confidentiality of sensitive information and handle it with discretion.
Requirements:
- High school diploma or equivalent.
- Proven experience in an administrative role or similar position preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks and manage time effectively.
- Adaptability and willingness to learn new tasks.
- Ability to work independently and as part of a team.
- Professional demeanor and positive attitude.
- Flexibility to work additional hours as needed.
This is a temporary position with the possibility of extension based on performance and business needs.