HR / Benefits Coordinator

One of our clients in the Waltham area is looking for an HR/Benefits Coordinator. The HR team here is hard working and enjoy their jobs. They would like someone who is driven who works collaboratively and has a good sense of humor. The bulk of this job is benefit-related. This person will also be handling other HR-related tasks as well. If interested or for more information, please submit your resume to jack@bayshorestaffing.com.

Responsibilities

1. Benefits Administration:

• Administer team member benefit programs in accordance with federal, state, and local laws and regulations.
• Serve as the main point of contact for all Health and Welfare Benefits programs, including but not limited to medical, prescription, dental, vision, life, disability, employee assistance program, and voluntary benefit programs.
• Manage benefits administration including new hire enrollment, open enrollment, and status changes, ensuring accurate eligibility information is provided to vendors through the HRIS system.

• Act as the primary point of contact for team member leaves of absence, providing clear communication to team members and managers.
• Maintain accurate records in the HRIS system.
• Interpret and apply FMLA and ADA regulations as they pertain to leaves of absence and disabilities.

• Serve as the primary liaison with the Benefits Broker and coordinate vendor meetings.
• Perform reconciliation of all benefit-related invoices and collaborate with Accounts Payable for timely payment.

• Maintain accurate human resource information system records and generate reports from the database as needed.
• Perform ongoing data validation to ensure all benefit and welfare compliance.
• Ensure proper filing and tracking of injuries and incidents for workers' compensation and submit annual OSHA reports.
• Process yearly EEOC filing.

• Support the 401(k) program with inquiries, withdrawals, and other requests.
• Assist with onboarding and compliance of team member documents as needed.
• Partner with the HR team to drive team member engagement and support North Hill’s programs and initiatives, such as professional development, recognition, and milestone awards.

• Prepare reports, presentations, and visualizations to effectively communicate findings and recommendations to HR leadership and stakeholders.
• Keep abreast of state and federal laws ensuring compliance across the HR department and organization, including FMLA, PFML, STD, LTD, ADA, COBRA.

• Attend and participate in in-service educational classes, Healthcare Academy, and staff meetings as directed.
• Meet department uniform, appearance, and grooming requirements.
• Comply with all OSHA safety regulations and local applicable laws regarding health, safety, or environment.

Required Skills and Abilities:

• Ability to maintain confidentiality and strong customer support.
• Comply with protection of health information (HIPAA) safeguards.
• Ability to work independently with limited supervision.
• Must possess the ability to deal tactfully with team members, residents, family members, visitors, and the general public.
• Work professionally with people from a wide variety of cultural and socio-economic backgrounds.