Executive Assistant to CEO

As the Executive Assistant to the CEO, you will play a pivotal role in supporting the CEO's day-to-day activities, ensuring seamless operations and contributing to the overall efficiency of the executive office. This multifaceted role requires exceptional organizational skills, a proactive mindset, and the ability to manage complex tasks with confidentiality and precision.

Key Responsibilities:

Calendar Management:

Proactively manage the CEO's calendar, scheduling and prioritizing appointments, meetings, and events.
Identify and resolve calendar conflicts efficiently, ensuring optimal use of the CEO's time.
Anticipate CEO's Needs:
Proactively anticipate the CEO's needs and priorities, providing support to enhance productivity.
Stay informed on upcoming commitments, deadlines, and potential issues.

Travel Coordination:

Arrange complex travel itineraries, including flights, accommodations, ground transportation, and any necessary documentation.
Address last-minute changes and unforeseen challenges during travel.
Meeting Preparation:
Prepare comprehensive agendas for meetings, ensuring all necessary materials are available in advance.
Coordinate meeting logistics, including room setup and technology requirements.

Correspondence Management:

Manage written correspondence on behalf of the CEO, including drafting emails, letters, and other communications.
Maintain a high standard of written communication, reflecting the professionalism of the executive office.

Deadline Management:

Work in a deadline-driven environment, ensuring timely completion of tasks and projects.
Prioritize assignments and manage time effectively to meet critical deadlines.
Confidentiality:
Handle sensitive information with the utmost confidentiality and discretion.
Safeguard confidential documents and information.

Communication Skills:

Demonstrate superb written and verbal communication skills in interactions with internal and external stakeholders.
Act as a liaison between the CEO and other team members, departments, and external contacts.
Organizational and Time Management:
Maintain strong organizational skills to juggle multiple tasks and responsibilities.
Effectively manage time to balance competing priorities.

Proactive Approach:

Stay one step ahead of the CEO, identifying potential challenges and addressing them proactively.
Contribute to the CEO's overall work-life management.

Qualifications:

Proven experience as an executive assistant or in a similar role.
Exceptional attention to detail.
Strong organizational and time-management skills.
Outstanding written and verbal communication abilities.
Ability to maintain confidentiality and handle sensitive information.
Proficiency in office productivity tools (e.g., Microsoft Office suite).

If this sounds like you, kindly apply and we will reach out if it is a mutual fit.

Sorry, this position is filled.