Executive Assistant to the CEO

Posted 12/19/2023 By Jack Monteith

Executive Assistant to CEO

As the Executive Assistant to the CEO, you will play a pivotal role in supporting the CEO's day-to-day activities, ensuring seamless operations and contributing to the overall efficiency of the executive office. This multifaceted role requires exceptional organizational skills, a proactive mindset, and the ability to manage complex tasks with confidentiality and precision.

Key Responsibilities:

Calendar Management:

  • Proactively manage the CEO's calendar, scheduling and prioritizing appointments, meetings, and events.
  • Identify and resolve calendar conflicts efficiently, ensuring optimal use of the CEO's time.
  • Anticipate CEO's Needs:
  • Proactively anticipate the CEO's needs and priorities, providing support to enhance productivity.
  • Stay informed on upcoming commitments, deadlines, and potential issues.

Travel Coordination:

  • Arrange complex travel itineraries, including flights, accommodations, ground transportation, and any necessary documentation.
  • Address last-minute changes and unforeseen challenges during travel.
  • Meeting Preparation:
  • Prepare comprehensive agendas for meetings, ensuring all necessary materials are available in advance.
  • Coordinate meeting logistics, including room setup and technology requirements.

Correspondence Management:

  • Manage written correspondence on behalf of the CEO, including drafting emails, letters, and other communications.
  • Maintain a high standard of written communication, reflecting the professionalism of the executive office.

Deadline Management:

  • Work in a deadline-driven environment, ensuring timely completion of tasks and projects.
  • Prioritize assignments and manage time effectively to meet critical deadlines.
  • Confidentiality:
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Safeguard confidential documents and information.

Communication Skills:

  • Demonstrate superb written and verbal communication skills in interactions with internal and external stakeholders.
  • Act as a liaison between the CEO and other team members, departments, and external contacts.
  • Organizational and Time Management:
  • Maintain strong organizational skills to juggle multiple tasks and responsibilities.
  • Effectively manage time to balance competing priorities.

Proactive Approach:

  • Stay one step ahead of the CEO, identifying potential challenges and addressing them proactively.
  • Contribute to the CEO's overall work-life management.


  • Proven experience as an executive assistant or in a similar role.
  • Exceptional attention to detail.
  • Strong organizational and time-management skills.
  • Outstanding written and verbal communication abilities.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in office productivity tools (e.g., Microsoft Office suite).

If this sounds like you, kindly apply and we will reach out if it is a mutual fit.

Sorry, this position is filled.

This job is no longer available. Contact us to learn about other job opportunities.