Executive Assistant needed for private practice. We are looking for the EA to be the gatekeeper and backbone of a growing business. We are looking for a flexible and reliable EA who will be responsible for providing operational support to the assigned leadership team. The ideal candidate will provide top-level assistance for high level. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This role will require excellent customer service skills both verbal and written as you will correspond to client inquiries and handle confidential information.

Responsibilities

Partner strategically with assigned leadership to support the execution of short- and long-term goals

Act as Office Manager greeting visitors, sorting mail, ordering supplies, directing calls, management of social media and website updates

Provide direct support for time-sensitive and proprietary tasks for Assigned Leadership team members as requested

Operate in a self-directed manner, identifying and addressing risk mitigation, process improvement, communication, and support needs affecting the successful delivery of client solutions

Calendar management for executives

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Prepare presentations, meeting notes and documents for executives

Assist teams with reports and website projects

Travel and Event planning and coordination

Qualifications

Bachelor's degree

Minimum of 5+ years of experience as an Executive Assistant reporting to a senior manager is preferred

Advanced Microsoft Office, PowerPoint, Google Suite, Basecamp, Smartsheets, Trello

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Exceptional interpersonal skills; Friendly and professional demeanor

Thrives when given new projects and takes ownership of them from start to finish

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

Self-motivated, independent worker with the ability to work on teams

Ability to adapt in a constantly-changing and ambiguous environment

Always looking to help others and willing to take ownership

Sorry, this position is filled.