Salary: Competitive, based on experience + benefits

Are you a proactive problem-solver with exceptional organizational skills? Do you thrive in fast-paced environments and love being the go-to person who keeps things running smoothly behind the scenes?

We're seeking an Executive Assistant to support senior leadership at a thriving, mission-driven organization in the heart of Portland. This is more than just a support role—this is your chance to be a trusted partner in business operations, strategy execution, and day-to-day success.

Key Responsibilities:

Provide high-level administrative support to executive leadership
Manage complex calendars, travel coordination, and meeting logistics
Draft correspondence, prepare reports, and organize documentation with discretion and accuracy
Handle confidential information with a high degree of professionalism
Coordinate internal and external communications on behalf of executives
Support project timelines and cross-functional team efforts

What We’re Looking For:

3+ years of experience in an executive support or high-level administrative role
Excellent written and verbal communication skills
Strong time management, attention to detail, and ability to prioritize
Proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Slack, etc.)
A proactive mindset—you anticipate needs before they arise
A team player who also thrives working independently

Why You’ll Love It Here:

Work with purpose. You’ll be contributing to a growing, values-based organization making an impact in the local and regional community.
Modern flexibility. Enjoy a hybrid work schedule with the option to work from home 2X a week.
Great culture. Friendly, collaborative, and professional environment where your voice is valued.
Stunning location. Be based in Portland, Maine—a coastal city known for its charm, food scene, and quality of life.

Ready to Apply?

If you're organized, professional, and excited to take your Executive Assistant career to the next level, we want to hear from you!

Want more information?