Executive Assistant

We are looking to hire a professional, highly-skilled Executive Assistant to support a busy team in a top DC firm!

Responsibilities:

• Proactively manage the executive’s inbox, fluctuating calendars due to competing priorities and arrange detailed travel logistics
• Oversee organization and preparation of materials for executive presentations, meetings, and special projects
• Partner with others to manage, plan, and coordinate recurring and special projects as well as activities and communications for onsite and off-site executive-sponsored meetings and events
• Independently compose, edit and proofread business correspondence, presentations, reports, articles, etc., and conduct research as necessary
• Represent senior leadership by serving as a liaison to internal and external clients and following up with clients when appropriate
• Manage expense reconciliation for assigned executives
• Attend key meetings with the executive and represent them in meetings as necessary, taking notes, and tracking decisions and action items
• Serve as a role model for others across the firm
• Other duties and special projects as assigned

Qualifications:

• Bachelor’s degree or equivalent experience required; emphasis in business, communications, or a related field preferred
• Minimum of 3 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred
• Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the firm
• High level of adaptability and flexibility; ability to handle sensitive situations and confidential information with discretion
• Self-directed professional with strong interpersonal skills and emotional intelligence
• Excellent verbal and written communication skills including the ability to articulate complex issues to others
• Strong organizational and project management skills with ability to own and drive project schedule from start to finish, including managing peers and individuals senior to you
• Ability to understand problems, think critically, and identify creative solutions
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred