Executive Assistant

Posted 10/31/2022 By Jack Monteith

Executive Assistant, Boston, MA 70k +

Responsibilities:

Boston-based family office is seeking an Executive Assistant to join their collaborative team! In this role, the Executive Assistant will be responsible for supporting the calendar management, external communications, and administrative needs for the CIO. In addition, this individual will oversee a shared email account, maintain and update several databases, and provide support with other projects as needed.

Position Responsibilities:

  • Maintain and manage the COO's calendar including logistics for internal and external meetings and events
  • Arrange domestic and international travel arrangements
  • Prepare expense reports on behalf of the COO
  • Monitor group inbox and respond as appropriate
  • Update and maintain the database and position tracking for investments
  • Assist with preparing timely and accurate reports as need
  • Organize and manage document archives
  • Ad hoc support tasks as needed


Position Qualifications:

  • Highly organized with a keen attention to detail
  • Outstanding service-orientation and proactive problem-solving skills
  • Exceptional written and verbal communication skills
  • Strong Microsoft Office Suite and database management skills
  • Discretion when handling confidential information
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