Executive Administrative Assistant
Job Title: Executive Assistant Location: Boston, MA (Hybrid: 4 days in-office, 1 day remote)
Overview: We are seeking a highly organized and dependable Executive Assistant to support senior executives at our prestigious legal firm in Boston. The ideal candidate will bring a strong sense of stability, discretion, and professionalism to the role. This is a hybrid position, with the expectation of working four days a week in the office and one day remotely.
Responsibilities:
Calendar Management:
- Schedule and coordinate meetings, appointments, and events for executives.
- Manage and prioritize daily schedules, ensuring efficiency and optimal use of time.
Communication:
- Act as a primary point of contact for internal and external communication on behalf of executives.
- Draft and proofread emails, letters, and other documents.
Travel Arrangements:
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Ensure travel plans align with executives' preferences and business requirements.
Meeting Preparation:
- Prepare and distribute agendas, documents, and materials for meetings.
- Attend meetings, take accurate minutes, and follow up on action items.
Document Management:
- Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
- Assist with document drafting and editing as needed.
Expense Management:
- Track and reconcile expense reports, ensuring accuracy and compliance with company policies.
Project Coordination:
- Support executives in managing various projects, including tracking deadlines and milestones.
Remote Work Support:
- Effectively work remotely one day a week, ensuring seamless communication and task completion.
Confidentiality:
- Handle sensitive information with the utmost discretion and confidentiality.