Executive Administrative Assistant

Boston based firm is seeking a resourceful, self-directed Administrative Assistant to support its President as well as varying support to others in the office. This is a family friendly company where employees work very hard but also enjoy themselves and laugh. Need employee who is detail-oriented, highly organized, and an outstanding communicator and can work independently as well as be part of a team. The ideal candidate is someone who does not take themselves too seriously as we can get though any situation if we work together and enjoy what we do.

Responsibilities:

Manage calendars, inboxes, incoming correspondence, and meeting agendas, directing updates and communication to the appropriate parties
Coordinate scheduling and details of meetings, conferences, and travel
Maintain accurate contact information for internal and external contacts
Assess, refine, and optimize organizational processes and systems
Document and report on expenses and other data as needed
Compose and disseminate written materials including memos, emails, and forms
Balance progress on long-term projects and management of short-term items with shifting urgency
Own in-person office management, including maintenance of office conditions and supplies

Qualifications:

Bachelor's degree and/or equivalent experience
1-4 years of experience as an Administrative Assistant
Proficiency in Microsoft Office programs
Excellent time management and multi-tasking skills required
Highly personable and comfortable interacting with individuals of various scientific and cultural backgrounds
Strong sense of professionalism and integrity

Sorry, this position is filled.