Contract Executive Assistant

Posted 10/24/2023 By Jennifer Keane

Looking to re-enter the workforce? Our client is searching for an Temporary Executive Assistant to support our Senior Level Team.

A temporary executive assistant position within the financial services industry providing administrative support to senior executives and professionals in the field.

Boston- South Station- Monday- Friday in office- 35.00-50.00 per hour depending on Experience

6-month to 1-year contract in this role:


  1. Calendar Management: Schedule and coordinate meetings, appointments, and events for executives, ensuring they are well-prepared and organized.
  2. Communication: Manage incoming and outgoing communications, including emails, phone calls, and messages. Prepare and proofread documents, reports, and presentations.
  3. Travel Arrangements: Handle travel logistics, including booking flights, accommodations, and transportation, and preparing itineraries for business trips.
  4. Office Support: Maintain office supplies, manage office equipment, and handle administrative tasks like filing, photocopying, and data entry.
  5. Expense Management: Assist with expense reporting and reimbursement processes, ensuring accuracy and compliance with company policies.
  6. Client Interaction: Interact with clients, both internal and external, in a professional and courteous manner, often serving as a point of contact for executive-level communication.
  7. Project Support: Assist in project management tasks, such as tracking project timelines, coordinating team efforts, and reporting progress to executives.
  8. Confidentiality: Handle sensitive and confidential information with discretion and maintain the highest level of professionalism and ethical conduct.
  9. Data Analysis: Compile and analyze data, create reports, and assist in decision-making processes by providing relevant information to executives.


  1. Administrative Skills: Proficiency in office software tools, such as Microsoft Office Suite, email management, and calendar applications.
  2. Organizational Skills: Strong organizational skills to manage schedules, prioritize tasks, and ensure efficiency in daily operations.
  3. Communication Skills: Excellent written and verbal communication skills are essential for interactions with executives, clients, and team members.
  4. Adaptability: Ability to adapt to a fast-paced, dynamic environment and handle changing priorities.
  5. Financial Services Knowledge: A basic understanding of financial services terminology, concepts, and regulations may be beneficial in this role.
  6. Discretion: Maintain the utmost discretion when handling sensitive information, as financial services often involve confidential data.
  7. Multitasking: Effectively manage multiple tasks and priorities while maintaining attention to detail.

Looking for someone with heavy calendar management, strong technical skills and expert travel and meeting planning.

Want more information?

Complete the form below and Jennifer will follow up with you to discuss this position, or you can call her at 508-732-9262.

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