AP / AR Specialist

Posted 01/30/2023 By Katie OConnell

A fantastic global company is seeking an AP/AR specialist to join their growing team! This is a hybrid opportunity located outside of Boston. Amazing group with tons of room for growth!

Duties associated with this position include, but are not limited to:

  • Data entry
  • Receives and reviews incoming invoices and payment applications for appropriate documentation and approval prior to processing for payment
  • Reconciles credit card statements, accounts, and codes costs accordingly
  • Oversees vendor and customer accounting set up (i.e., W-9 requests, credit application processing, credit check, etc.)
  • Monitors and maintains credit card reconciliation
  • Process and post payments and refunds (credit card, checks, ACH) and resolve any discrepancies in a timely manner
  • Prepare and file company’s various tax filings, registrations, certifications, and license renewals
  • Ensure compliance on any tax changes on federal, state, and local level including sales tax changes
  • Reviews and processes all employee expense reports and check requests
  • Manages weekly check run and electronic payments
  • Track approval process to ensure all invoices are paid in a timely manner, there are no late payments, and all discounted items are paid on time
  • Complete the final AP approval process for invoices and payment applications
  • Verify all AR duties are completed daily
  • Perform month-end and year-end closing
  • Prepare and send statements, invoices, and credit memos promptly
  • Prepare and process large volume vendors remittances
  • Issues, monitors, and reconciles projects
  • Creates reports for vendors, customers, and trade organizations
  • Protects organization's value by keeping information confidential
  • Monitor bank activities and deposit unscannable check to the bank as needed
  • Performs other duties as assigned by manager and controller

Minimum Requirements

  • Invoicing experience: 1 year +
  • Billing experience: 1 year +
  • Accounting software/database (preferred)
  • Proficient in Microsoft office (Word, Excel, Outlook)
Want more information?

Complete the form below and Katie will follow up with you to discuss this position, or you can call her at 508-732-7218.

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