AP / AR Specialist

A fantastic global company is seeking an AP/AR specialist to join their growing team! This is a hybrid opportunity located outside of Boston. Amazing group with tons of room for growth!

Duties associated with this position include, but are not limited to:

Data entry
Receives and reviews incoming invoices and payment applications for appropriate documentation and approval prior to processing for payment
Reconciles credit card statements, accounts, and codes costs accordingly
Oversees vendor and customer accounting set up (i.e., W-9 requests, credit application processing, credit check, etc.)
Monitors and maintains credit card reconciliation
Process and post payments and refunds (credit card, checks, ACH) and resolve any discrepancies in a timely manner
Prepare and file company’s various tax filings, registrations, certifications, and license renewals
Ensure compliance on any tax changes on federal, state, and local level including sales tax changes
Reviews and processes all employee expense reports and check requests
Manages weekly check run and electronic payments
Track approval process to ensure all invoices are paid in a timely manner, there are no late payments, and all discounted items are paid on time
Complete the final AP approval process for invoices and payment applications
Verify all AR duties are completed daily
Perform month-end and year-end closing
Prepare and send statements, invoices, and credit memos promptly
Prepare and process large volume vendors remittances
Issues, monitors, and reconciles projects
Creates reports for vendors, customers, and trade organizations
Protects organization's value by keeping information confidential
Monitor bank activities and deposit unscannable check to the bank as needed
Performs other duties as assigned by manager and controller

Minimum Requirements

Invoicing experience: 1 year +
Billing experience: 1 year +
Accounting software/database (preferred)
Proficient in Microsoft office (Word, Excel, Outlook)

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