AP / AR Specialist

Posted 01/30/2023 By Katie OConnell

A fantastic global company is seeking an AP/AR specialist to join their growing team! This is a hybrid opportunity located outside of Boston. Amazing group with tons of room for growth!

Duties associated with this position include, but are not limited to:

  • Data entry
  • Receives and reviews incoming invoices and payment applications for appropriate documentation and approval prior to processing for payment
  • Reconciles credit card statements, accounts, and codes costs accordingly
  • Oversees vendor and customer accounting set up (i.e., W-9 requests, credit application processing, credit check, etc.)
  • Monitors and maintains credit card reconciliation
  • Process and post payments and refunds (credit card, checks, ACH) and resolve any discrepancies in a timely manner
  • Prepare and file company’s various tax filings, registrations, certifications, and license renewals
  • Ensure compliance on any tax changes on federal, state, and local level including sales tax changes
  • Reviews and processes all employee expense reports and check requests
  • Manages weekly check run and electronic payments
  • Track approval process to ensure all invoices are paid in a timely manner, there are no late payments, and all discounted items are paid on time
  • Complete the final AP approval process for invoices and payment applications
  • Verify all AR duties are completed daily
  • Perform month-end and year-end closing
  • Prepare and send statements, invoices, and credit memos promptly
  • Prepare and process large volume vendors remittances
  • Issues, monitors, and reconciles projects
  • Creates reports for vendors, customers, and trade organizations
  • Protects organization's value by keeping information confidential
  • Monitor bank activities and deposit unscannable check to the bank as needed
  • Performs other duties as assigned by manager and controller

Minimum Requirements

  • Invoicing experience: 1 year +
  • Billing experience: 1 year +
  • Accounting software/database (preferred)
  • Proficient in Microsoft office (Word, Excel, Outlook)
Sorry, this position is filled.

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