AP / AR Specialist

A fantastic global company is seeking an AP/AR specialist to join their growing team! This is a hybrid opportunity located outside of Boston. Amazing group with tons of room for growth!

Duties associated with this position include, but are not limited to:

• Data entry
• Receives and reviews incoming invoices and payment applications for appropriate documentation and approval prior to processing for payment
• Reconciles credit card statements, accounts, and codes costs accordingly
• Oversees vendor and customer accounting set up (i.e., W-9 requests, credit application processing, credit check, etc.)
• Monitors and maintains credit card reconciliation
• Process and post payments and refunds (credit card, checks, ACH) and resolve any discrepancies in a timely manner
• Prepare and file company’s various tax filings, registrations, certifications, and license renewals
• Ensure compliance on any tax changes on federal, state, and local level including sales tax changes
• Reviews and processes all employee expense reports and check requests
• Manages weekly check run and electronic payments
• Track approval process to ensure all invoices are paid in a timely manner, there are no late payments, and all discounted items are paid on time
• Complete the final AP approval process for invoices and payment applications
• Verify all AR duties are completed daily
• Perform month-end and year-end closing
• Prepare and send statements, invoices, and credit memos promptly
• Prepare and process large volume vendors remittances
• Issues, monitors, and reconciles projects
• Creates reports for vendors, customers, and trade organizations
• Protects organization's value by keeping information confidential
• Monitor bank activities and deposit unscannable check to the bank as needed
• Performs other duties as assigned by manager and controller

Minimum Requirements

• Invoicing experience: 1 year +
• Billing experience: 1 year +
• Accounting software/database (preferred)
• Proficient in Microsoft office (Word, Excel, Outlook)