Administrative Assistant
Are you an energetic Administrative Assistant who wants to take their career to the next level? …
Join THIS global market innovator when it comes to producing and supplying the best financial services products in the Boston area.
Why WOULDN’T you join the best in the biz?...
- Gorgeous, state-of-the-art facility- Awesome location
- Presence across 2 continents
- Rich benefits- beginning DAY 1 of employment
- Ongoing employee development
- Hybrid schedule
- Best in Boston commuter benefits
ADMINISTRATIVE ASSISTANT- HYBRID SCHEDULE-10X A MONTH IN THE OFFICE- TARGETING 75K + BONUS depending on experience
This role is best for someone who thrives in a fast-paced environment among high-achieving peers and has the experience that allows them to manage competing tasks, maintain excellent communication, and serve as a reliable partner to a kind, eccentric Executive leading multiple innovative organizations in the life sciences and biotechnology.
Responsibilities:
- Manage calendars, inboxes, incoming correspondence, and meeting agendas, directing updates and communication to the appropriate parties
- Coordinate scheduling and details of meetings, conferences, and travel
- Maintain accurate contact information for internal and external contacts
- Assess, refine, and optimize organizational processes and systems
- Document and report on expenses and other data as needed
- Compose and disseminate written materials including memos, emails, and forms
- Balance progress on long-term projects and management of short-term items with shifting urgency
- Own in-person office management, including maintenance of office conditions and supplies
Qualifications:
- Bachelor's degree and/or equivalent experience
- 1-4 years of experience as an Administrative Assistant
- Proficiency in Microsoft Office programs
- Exceptional writing, editing, proofreading, and verbal communication skills
- Excellent time management and multi-tasking skills required
- Highly personable and comfortable interacting with individuals of various scientific and cultural backgrounds
- Strong sense of professionalism and integrity