Our Current Hot Jobs
Take a look at just a few of the jobs we currently have available.

Senior Payroll Administrator


Peabody, MA

Our client is searching for an experienced payroll professional to step into this key position as a Senior Payroll Administrator! Join a company that understands the importance of treating their employees well and offering competitive compensation and benefits!

As the Senior Payroll Administrator, your key responsibilities will include:

  • Leading full payroll cycle-collecting data, entering into system, handling deductions & payroll tax filings
  • Process bi-weekly payroll
  • Answering employee questions and providing excellent customer service
  • Assist with payroll audits, including 401K and pension plan audits
  • Track employee salary adjustments, sick and vacation time
  • Coordinate tax filings in accordance with state and federal laws


Key Qualifications the Senior Payroll Administrator will need to meet:

  • Minimum five years professional experience in payroll
  • MUST have full scope payroll experience
  • Experience working in ADP strongly desired
  • Must be customer service oriented
Contact Us to Learn More

Human Resources Manager

Awesome Boston Law Firm!
Boston, MA

Exciting opportunity to join the management team of a top Boston Law Firm! We are seeking a candidate experienced in various facets of HR including but not limited to: strategic HR business partner, employee/organizational development, employee relations, training, benefits management, employment law and compliance. Candidates must have the experience and demonstrated ability to work in a fast-paced progressive environment.

Overview of Essential Duties and Responsibilities

  • Leads the management and development of HR programs, practices, and policies
  • Facilitates strong communication among employees and management
  • Guides managers and employees on problem solving, conflict resolution, regulatory compliance, and litigation avoidance
  • Maintains knowledge of industry trends and employment legislation
  • Directs the needs assessment for training and staff development to enhance the effectiveness of employee performance in achieving the organization's strategic goals/objectives
  • Consults regularly with management on performance, organizational, and leadership matters
  • Manages and/or designs and develops strategic HR training programs for management and employees
  • Reviews and makes recommendations to executive management for improvement of the organization’s HR programs, policies, procedures and practices
  • Maintains responsibility for organizational compliance with federal and state legislation pertaining to all personnel matters
  • Communicates changes in organizational personnel policies and procedures and ensures proper compliance is followed
  • Provides knowledge in strategy development and execution, planning, and facilitation of employee relations
  • Coaches, counsels and guides managers before executing employee disciplinary actions
  • Develops and maintains employee job descriptions

Competencies

  • Strategic Human Resources management
  • Negotiation and influencing skills
  • Copes with change and shift gears comfortably without always having the total picture
  • Interpersonal communication (written and verbal)
  • Presentation and organizational skills
  • Maintains a positive image for the company in all situations (internally and externally)

Qualifications

  • Bachelor’s Degree from an accredited college or university in Human Resource Management, Business Administration or equivalent required
  • 8+ years of management experience in human resource functions to include employee relations, recruitment, talent development, benefits, compensation and safety
  • Strong leadership skills as well as effective consultative skills, high integrity and sound business judgment
Contact Us to Learn More

Contract Communications / Marketing Associate


Boston, MA

Looking to gain experience in your field? Did you just graduate but have great internships??

We have a one year contract role working for one of the most well respected firms in the Boston area. This is an excellent way to get experience learning from the best Communication players in the world of investments.

Communications Specialist

Our well-known client in the Boston area is hiring immediately for a Communications Specialist. In this role, you will be responsible for developing our internal and external communications. The specialist will be managing the production of direct mail and website projects.

The Communications Specialist will be producing direct mail and communications materials.

This position will be supporting an internal transformation project and the communications specialist will be responsible for ensuring that content and message dissemination is consistent and well-written.

Background + Responsibilities include:

  • 1 years of experience in a communications role
  • Write messaging related to internal program, as well as presentations, FAQs, and other documents to be shared internally
  • Draft presentations, memos, and speeches for program
  • Knowledge of basic design elements and familiarity within design programs

Requirements:

  • Bachelor's degree in communications, journalism, public relations, or related field
  • 1 year of account management, project management, or direct mail management
Contact Us to Learn More

Operations Assistant

Boutique Investment Firm!
Boston, MA

One of our clients, an investment management firm in Boston, is seeking an Operations Assistant to join one of their many portfolio teams. This Operations Assistant role is an ideal opportunity for anyone with administrative experience that is looking to join a large, stable, and growing investment firm. Responsible for the following duties:

  • Process daily capital calls, stock distributions, and cash distributions
  • Answer internal/external inquiries that come into the group inbox
  • Request all quarterly/annual information for every partnership 
  • Contact GP’s for any missing payments/inquiries
  • Monitor Annual and Advisory Meeting attendance
  • Process daily mailbox/scanning time sensitive documents
  • Upload materials to document storage system
  • Facilitate any materials, requests, and responses to departments, as needed
  • General administrative tasks (conference room booking, processing mail)

Bachelor's degree required 

  • At least one solid year of administrative experience, preferably at a financial firm 
  • Strong Microsoft Word and Excel skills 
  • Must be punctual and reliable 
  • Excellent written and verbal communication skills
Contact Us to Learn More

Real Estate Paralegal

Top Law Firm!
Boston, MA

Fabulous Boston based firm is looking for a Real Estate Paralegal to join their busy team! 

Looking for 2-4 years of paralegal experience within a real estate group either in house or in a legal firm.

Must have fantastic attention to detail and a strong sense of urgency as this is a very high volume group.  Must have a strong understanding of title examinations and policies

Responsibilities:

  • Preparing contracts, including lease or rental agreements and closing documents
  • File UCCs
  • Drafting deeds
  • Calendar management to ensure deadlines are met
  • Locate title policies
  • Preparing closing documents and binders
  • Obtain MLCs, plot plans, zoning info, title reports
  • Obtaining documents from various governmental agencies
  • Draft closing statements
  • Other ad hoc projects as needed

Paralegal certification preferred

BA degree

Contact Us to Learn More

Temp to Perm Executive Assistant

Great Cape Cod Healthcare Company!
Yarmouth, MA

The Executive Assistant will be responsible for providing executive level support to the CFO and VP of Finance of a large healthcare establishment. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines.

Responsibilities include heavy calendar scheduling. Plan complex meetings, calls and travel arrangements including domestic, international and private travel. Coordinate complex travel arrangements including all travel logistics & itineraries.

Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel).

3+ years of administrative support experience.

Contact Us to Learn More

Sr. Litigation Paralegal

Awesome Boston Law Firm!
Boston, MA

Fantastic Boston Based Law firm looking for a Sr. Litigation paralegal to join their team!

Great opportunity for someone looking to grow within the field and be a mentor to more junior paralegals.

Responsibilities will include:

  • Leading a team of paralegals providing efficient and reliable matter support.
  • Partner with other departments serving as a project manager on litigation support projects including creating databases and maintaining data bases and understanding their concepts and terminology.
  • Prepare and attend depositions, hearings, arbitrations and trials.
  • Coordinate witness sets, depositions and court papers.
  • Supervise and mentor junior paralegals and other staff. Help with training of junior staff.
  • Manage support tools and maintain database software, CaseMap, Sanction, Case Notebook etc.
  • Assist case team throughout entire process.
  • Assist with motion materials, legal briefs, ensuring proper Bluebook citation.
  • Assist with E-files with courts and agencies.
  • Preform research to identify issues and relevant matters. Analyze and review documents as required by attorneys specific to case issues.
  • Communicate with clients and outside entities, governments agencies, expert witnesses, vendors, corporations and other law firms to gather data.
  • Data coordination, review and analysis.

Requirements:

  • 7+ years of supervisory and management experience within a professional services firm or law firm.
Contact Us to Learn More

Contract Recruiter

Great South Shore Company!
Taunton, MA

Stop commuting to Boston!! One of the best companies on the south shore is looking for a contract recruiter for a long term assignment! We are looking for a strong recruiter to join a great talent acquisition team!

  • Provide full life-cycle recruitment by sourcing candidates utilizing different sources.
  • Conduct interviews asking relevant questions and identifying qualified candidates.
  • Prepare and negotiate offers and also extend offers.
  • Partner with hiring managers and staffing agencies to fill all temporary positions across the organization.
  • Manage new hire on boarding process.
  • Source possible candidates for future openings to keep in pipeline.
  • Post jobs on different job boards and social media
  • Coordinate interviews with hiring managers
Contact Us to Learn More

Executive Assistant

Amazing Non-Profit!
Boston, MA

We have an amazing opportunity for an ace EA! You will be working at a non-profit located in Boston for an organization that is mission-driven and making a difference in communal changes for an improving environment.

This Executive Assistant will perform diverse administrative duties for a Partner and a Principal of the firm. You will support their work with clients as well as internal teams.

Responsibilities include written and verbal confidential communications. Relationship management with clients. Heavy calendar and travel management. Scheduling of meetings, resolve any scheduling conflicts, and prioritizing commitments. Coordinate logistics and materials for client and meetings. This is an excellent opportunity to be part of an important operational administrative team while gaining experience within the nonprofit sector.

Candidates should have:

  • Bachelor’s Degree or related experience is required
  • 2-5 years of experience providing direct administrative or program support to organizations and executives
  • Possess an openness to feedback and ability to be highly adaptive to management styles and changing needs
  • Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required

This is a wonderful opportunity in a very unique, welcoming, modern environment! If you are the right fit for this position, please forward your resume today!

Contact Us to Learn More

Technical Writer


Woburn, MA

Overview/Responsibilities:

You will provide a support service across all programs, materials, and processes running optimally. You will be working closely with our product managers and developers to document our products in the best way possible! To be successful in this position, you will need demonstrated success in the following areas.

  • Strong communication skills; written and verbal
  • Passion for providing exemplary customer support (internal)
  • Self-starter, comfortable operating in new domains
  • Develop and implement style guides for existing content.
  • Follow best practices to ensure documentation meets the standards for quality, graphics, format, and style. Your work is accurate, and you strive for excellence.
  • Deliver high-quality documentation (accurate, complete, discoverable, usable), checking for errors in spelling, grammar, and hyperlinks.
  • Work closely with stakeholders and identify when documentation and materials need to be updated as the products change.
  • Identify product and documentation improvements that would benefit customers. Make the necessary changes in the documentation.
  • Respond to customer feedback and demonstrate a bias for action in resolving bugs (technical errors, broken links, and typos) and addressing content requests.

Basic Qualifications

  • Bachelor’s degree in Engineering, Business, English, Communications or another technical communications-related field.
  • Writing experience.
  • Familiarity with using Web development technologies (HTML, CSS, Javascript).
  • Experience with project management, handling multiple competing priorities, and taking ownership to drive projects to completion.
  • Demonstrated willingness to learn and apply new approaches or technologies that have a positive impact on the customer experience.
  • Working knowledge of content management and authoring tools. Use customer-centric writing, design, and research methodologies.
  • Ability to leverage and enhance existing technologies and information systems within an organization
  • Familiarity with version control (Git) and documentation authoring tools
  • Writing experience within the software engineering industries
Contact Us to Learn More

Contract Salesforce Admin


Boston, MA

Are you looking to gain experience within a marketing department? We are searching for a long-term contractor that can help with providing exceptional reports to our senior leadership team.

Why contract? This is an excellent way to add to your resume. With this role, each day you will be making your resume more attractive to the client looking for a direct hire.

Salesforce Operations Analyst

Looking to gain experience and work within a marketing department? We are searching for a Salesforce Operations Analyst-

Opportunity

As the Sales and Marketing Analyst you'll be a key member of the Marketing and Sales team and will provide data and insights that will help guide and inform key decisions. You will also have the opportunity to contribute in key areas including SEO, digital marketing, content creation, social media, blogging, and more.

This is an opportunity to work at a fast-paced, high-growth company in the ecommerce analytics and big data space, while at the same time gaining exposure to the world’s largest consumer goods companies. The company is in a growth stage, allowing flexibility for personal and professional development in a variety of areas.

If you're up for the challenge and think your career would benefit from getting in on the ground floor with a hyper-growth company then read on!

Job Description:

  • Leverage SQL / Analytical / Excel skills to draw out trends and insights from large amounts of data; translate those trends and insights into written explanations, illustrations, and recommendations that are concise, meaningful, and easy-to-understand for our VP of Sales/Marketing and Marketing Manager.
  • Maintaining and updating data feeds, reports, and pricing models on a weekly basis
  • Support various marketing and sales efforts including social media, blogging, SEO, proposals, and digital marketing
  • Will be pulling and customizing data using SQL and Excel
  • As we grow, your role will continue to grow within our Marketing/Sales team or you can move to the Client Services side

Qualifications: 

  • Demonstrated analytical and advanced Excel skills
  • Detail-oriented and meticulous
  • Query-level experience with SQL (i.e. proficient with inner/outer/left joins); sensibility and capability to verify data integrity SQL result sets. If you don't have strong SQL experience, we're willing to teach it.
  • Communication skills (written and oral) and ability to create a persuasive narrative around data.
  • Self-motivated. Able to handle ambiguity.

Nice-to-have: 

  • Interest/experience in graphic design; presenting data visually
  • Interest/experience with SEO, digital marketing
  • Advanced Excel Skills (VBA, PowerPivot, database connections)
  • E-commerce/B2B/retail experience
  • Experience with query optimization
Contact Us to Learn More

Product Marketing Manager


Boston, MA

The Product Marketing Manager is responsible for defining and delivering product management and development strategy for assigned categories, across all markets, including new product ideation, product management and product marketing strategy. The Product Marketing Manager will serve as inter-disciplinary role, bridging gaps and working collaboratively with multiple functional areas.

Essential Duties & Responsibilities (Other duties may be assigned):

  • Lead new product ideation and concept development, from a marketing viewpoint, such as product strategy, naming, branding, pricing, packaging and positioning.
  • Gather and analyze Associate feedback and requirements to support marketing and consumer-oriented product development
  • Sustain product management across markets to drive continuous improvement of existing products through discontinuation and identify any gaps
  • Support product demand and inventory forecasting
  • Track product prominence by market to ensure profitability and report any key performance indicators on a regular basis
  • Lead and coordinate internal product training with key teams/departments including Sales, Marketing and Customer Care
  • Partner with stakeholders to ensure all tactics and execution align with the product marketing strategy, positioning, goals, etc.
  • Develop, maintain and manage product strategies and positioning documents to ensure consistency in messaging across all communications
  • Serve as the subject matter expert for products and play a supporting role during the development of Sales and Marketing strategies, campaigns, tactics and activities/functions during key events

Qualifications:

  • Bachelor’s Degree in Marketing, Communications or Business, MBA strongly preferred
  • 8 plus years of marketing experience preferably in a B2B environment
  • Skilled in the use of Microsoft office software to include Word, Excel, PowerPoint, and Outlook.
  • Professional experience in e-commerce solutions
  • Knowledge of intellectual property or the legal field a plus
  • Strong interpersonal skills, able to coordinate/manage multiple tasks simultaneously and be a forward thinker
Contact Us to Learn More

Accounting Manager


Hanover, MA

Stop commuting to Boston!! Fantastic opportunity with international corporation on the south shore company looking for a leader in their accounting department!!

ACCOUNTING MANAGER

We are looking for someone with strong accounting and managerial skills that can jump in and add value to this accounting department and oversee and mentor 4-6 staff members.

Responsibilities

  • Prepare and maintain reporting systems and financial reporting (monthly, quarterly & annually)
  • Prepare financial reports for banking and federal tax reporting
  • Work closely with auditors
  • Manage close; monthly and annually
  • Maintain profit & loss, along with financial statements
  • Oversee work (account reconciliation journal entries) and manage accounting team (4-6)
  • Analyze reports to recommend savings on cost or improvements to generate increased profit margins
  • Identify process improvements
  • Assist with quarterly estimates and annual budget
  • Oversee General Ledger

Professional Attributes

  • High energy and enthusiasm, with a strong commitment to exceeding expectations.
  • Ability to learn quickly and make an immediate impact.
  • Strong communication and interpersonal skills, displaying the ability to connect and build relationships.
  • Confidence in professional aptitude and ability to effectively convey skills, knowledge, and qualifications to staff.

Skills, Knowledge and Qualifications

  • Undergraduate degree in Accounting or Finance required
  • Minimum of 8 years of strong accounting experience.
  • Corporate accounting and/or finance experience at a public corporation is required
  • Excellent analytical, technical, and auditing skills including proficiency in U.S. GAAP (Generally Accepted Accounting Principles)
  • Strong computer desktop skills required (MS Excel i.e., Macros, Pivot tables, etc.)
  • Demonstrated career progression and job stability
Contact Us to Learn More

Compliance Specialist

Great Boston Investment Firm!
Boston, MA

Temporary compliance role with outstanding investment firm in Boston!! This role could be 6 months or longer!!

Responsibilities:

  • Review incoming emails to determine if any regulatory or compliance issues are present
  • Go through existing emails review for compliance issues
  • Identify any and all issues, log and escalate to appropriate team

Requirements:

  • Series 6 and 26 required
  • Series 7 & 24 preferred
  • At least 5 years of experience in the financial services industry preferred
  • At least 2 years of experience in a compliance
Contact Us to Learn More

Paralegal

Top Financial Firm!
Boston, MA

Up to $110K! plus bonus

Our client in Boston- a small investment firm is adding to staff.

We are looking for a seasoned Paralegal for their global firm.

The Paralegal will be under the supervision of reviewing attorneys, provide legal and compliance consulting services, legal support and compliance training to internal departments this position will:

Conduct research, create memoranda, drafting and negotiating contracts.

The paralegal will serve as primary resource for marketing compliance related topics tied to the aforementioned research areas. Additionally, serve as primary legal and compliance resource for certain projects, as assigned.

Experience/Skills:

An individual with 5 plus years of legal and compliance experience within the financial industry. This person will be skilled in legal research and writing and well versed in legal terminology and the rules, regulations and laws applicable to a registered broker-dealer and registered investment adviser. Excellent organizational, problem solving and communication skills required. Proficiency with legal research and legal language is also preferred.

Education:

Bachelor Degree; Excellent skills in Microsoft Word, Excel and PowerPoint

Contact Us to Learn More

Full Stack Developer


Woburn, MA

We are looking for that creative and analytical Full Stack developer to join our team and work with latest technologies available! The Full Stack Developer will have the opportunity to work on new projects as well as developing new features on existing ones. The ideal Full Stack Developer should be comfortable working with multiple teams and communicating with executive level staff.

Responsibilities for the Full Stack Developer:

  • Design, develop, and test complex applications
  • Work closely with your team of developers utilizing the latest and greatest technologies
  • Increase and exchange your knowledge through our many training opportunities

Technical Requirements for the Full Stack Developer:

  • 4+ years of Java development experience
  • Experience with Angular or Scala
  • Experience utilizing Python to develop software
  • Ability to work in a fast-paced environment
Contact Us to Learn More

Patent Administrator

Top Boston Firm!
Boston, MA

Responsibilities of this role includes management of pension fees, directly working with attorneys, clients and transcontinental contacts. Working closely with attorneys, paralegals and administrative staff candidates will be responsible for distributing cost effective, competent results for clientele.

  • The position involves identifying, filing and handling various copyright trial matters. Evaluate all incoming mail related to brand or patent matters.
  • Evaluates and estimates deadlines and response dates as well as enters deadline targets and summary into firms database.
  • Ensures that docketing databases function at acceptable performance levels. Participates in trouble-shooting, data conversions and all aspects of system.
  • Assists Manager with intake of trademark cases for new clients, including record transfers, coordination of data entry, file intake, and monitoring of Power of Attorney and Financial notifications.
  • Supports patent files approval as determined by local office partners.

Other Assigned Duties:

  • Maintains or oversees maintenance of Deposit Account as directed by Supervisor.
  • Participates task forces, i.e. E-files initiative, Best Practices, etc. as directed.
  • Assumes additional responsibilities as requested by Manager.

Job Requirements:

  • Bachelors Degree or equivalent.
  • A minimum of 3 years of experience in a Patent environment.
  • Excellent judgment and ability to protect and maintain highly confidential and sensitive information.
  • Must perform well in professional environment and maintain a positive attitude
  • MS Excel, Word, Outlook, Internet Search Engines, etc.) required.
  • Strong experience with docketing software (CPI).
Contact Us to Learn More

Executive Assistant / Marketing Assistant

Great Boston Firm!
Boston, MA

Our Client is hiring an Executive Administrative / Marketing Assistant to support our CEO & CIO. A strong candidate is a highly-organized, detail-oriented, self-starter with a strong track record of demonstrating exceptional sound judgment, and autonomously knowing what needs to be done. The keys to this role will be creative thinking and passion for executing efficiently in a fast-moving environment filled with multiple competing priorities. 

Detailed Responsibilities:

  • Manage calendars, schedule appointments, meetings, and conferences
  • Answer phones, screen incoming calls
  • Manage content and brand messaging for Company website, etc.
  • Coordinate the company’s press releases and other marketing material
  • Create correspondence and communications
  • Coordinate and prepare materials and reports needed for meetings, conferences, etc.
  • Coordinate company and client facing events
  • Coordinates all aspects of travel arrangements including but not limited to booking flights, hotel and local transportation, providing agendas
  • Conducts and coordinates administrative tasks

Qualifications and Skills:

  • 5+ years of experience in financial services
  • Bachelor’s degree required
  • Superior verbal, interpersonal, and communications skill
  • Strong organizational skills to manage multiple competing priorities and projects, while maintaining attention to detail
  • Exceptional ability to interact effectively with multiple external & internal stakeholders
  • Must be proficient in: Microsoft Office
Contact Us to Learn More

Sr. Financial Analyst

Growing South Shore Company!
Kingston, MA

Sick of searching for new ways to get to Boston?  Tired of the commute home?

Join an independent, established and trusted e-retailer organization with deep roots and ties to their local community on the South Shore.

We are a jeans environment and you can bring your dog to work!

This is a unique opportunity to be a part of a great team. They need a new Senior Financial Analyst. 

Job Summary:

The Sr Financial Analyst will provide financial analysis and reporting support to the Executive Management team and will have direct interaction with the functional business leaders.

  • Develop and lead the Strategic Planning Process.
  • Drive the Annual Budget process.
  • Support weekly sales, cashflow and monthly financial forecasting processes.
  • Administer the company’s variable compensation plans.
  • Develop and present monthly financial reports (variances, trends, margin analytics, etc.) to executive team.
  • Maintain all financial forecasting tools (CRM, SAP, sales tracker, excel models, etc.)
  • Participate in the development and implementation of SAP.
  • Provide actionable information to the executive team through insightful analysis and strong business partnership skills.
  • Perform other duties, ad hoc analyses, and special projects as required.

Minimum Qualifications:

  • Bachelor’s Degree in Finance, Economics, or Accounting required
  • 3-5 years of experience as a Financial Analyst in a fast-paced, energizing environment
  • Highly analytical and strategic with a commitment to excellence and a passion for understanding the business
  • Advanced Excel and PowerPoint skills, proficiency with ad hoc analysis

If you are interested in learning more about this role, please forward your resume for consideration!

Contact Us to Learn More

Manager of Administration

Top Boston Firm!
Boston, MA

$100K!

Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning & control, personnel administration, training, communications, & workflow procedures. Identifies, coordinates, & implements numerous projects/programs to improve the quality & cost-effectiveness of operations & services. Leads a staff in providing direction & expert technical leadership to highly visible, sensitive, & multi-faceted projects. Responsible for setting strategic direction of projects & developing project plans. Provides high quality & cost effective project & staff management, analytic support services, & technical expertise for a broad array of issues for the staff team to implement. Provides support & advice to management. Resolves complex problems, many of which do not have easily definable solutions. This position works on problems of complex & diverse scope where analysis of data requires in-depth evaluation of various factors. Projects assigned are broad in scope & may involve multiple functional areas and/or span across service areas. Position will exercise judgment within broadly defined policies in developing methods & techniques for obtaining results.

 

Essential Functions:

  • Ensures compliance w/ organization policies/procedures & regulatory agencies.
  • Effective utilization of personnel, materials, space & equipment; & effective customer service.
  • Recommends & implements internal policies & procedures.
  • Interprets & applies company policies/procedures.
  • Provides leadership to an administrative staff as well as Project Managers.
  • Facilitates resolution of major problems encountered by staff.
  • Works w/ senior management to negotiate major revisions in time commitment & resource allocation.
  • Ensures strategic directions of projects are in line w/ organizational business plan.
  • Provides general oversight, leadership & technical direction.
  • Provides leadership to multi-disciplinary teams, as well as manages work of outside consultants.
  • Manages the budget to meet the fiscal goals for capital, payroll & non-payroll expenses.
  • Performs financial & staffing analysis.
  • Coordinates reconciliation of accounts & budget reporting requirements.
  • Advises management of serious variances.
  • Recommends & implements solutions.
  • Supervises multiple ancillary functions, such as secretarial support, systems development, communications & training.
  • In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination & performance evaluation processes.
  • Facilitates/administers training & educational programs, such as professional development, systems training & train-the-trainer programs.
  • May conduct training sessions.
  • Identifies service & operational problems & issues.
  • Provides project & staff management support to identify, research, develop & implement solutions.
  • Represents the organizational unit on administrative matters.
  • Establishes partnerships w/ other functional areas and/or regions
Contact Us to Learn More

Senior Paralegal

Top Law Firm in Boston!
Boston, MA

$100K!

Responsibilities will include:

  • Leading a team of paralegals providing efficient and reliable matter support.
  • Partner with other departments serving as a project manager on litigation support projects including creating databases and maintaining databases and understanding their concepts and terminology.
  • Prepare and attend depositions, hearings, arbitrations, and trials.
  • Coordinate witness sets, depositions and court papers.
  • Supervise and mentor junior paralegals and other staff. Help with the training of junior staff.
  • Manage support tools and maintain database software, CaseMap, Sanction, Case Notebook etc.
  • Assist case team throughout the entire process.
  • Assist with motion materials, legal briefs, ensuring proper Bluebook citation.
  • Assist with E-files with courts and agencies.
  • Perform research to identify issues and relevant matters. Analyze and review documents as required by attorneys specific to case issues. 
  • Communicate with clients and outside entities, government agencies, expert witnesses, vendors, corporations and other law firms to gather data.
  • Data coordination, review and analysis.

Requirements:

  • 7+ years of supervisory and management experience within a professional services firm or law firm. 
  • Project management experience
  • Strong presentation skills
Contact Us to Learn More

Office Manager / Executive Assistant

Leading Boston Investment Firm!
Boston, MA

What a great opportunity to join a leading investment firm in the heart of the financial district.  Be part of a small organization where you can get you can “play in the sandbox” with all areas of the company!

We are searching for someone who has a great personality, an organized attitude and someone that is energetic.

We are close to easily accessible train stops, buses and within walking distance from the North End and the new Ink District.  Great restaurants, entertainment and theaters are all around.

This candidate will be working with individuals who have a passion for exceeding and this position requires a proven and polished Office Manager to perform many different functions, interact with customers, employees and vendors and assist in running many aspects of this successful firm.

Help maintain all administrative operations and get involved with fun marketing projects.

The ideal candidate will:

  • Maximize office productivity through proficient use of appropriate software applications such as MS Office, Word, Excel, Outlook, and QuickBooks.
  • Maintain the professional, impeccable and customer-oriented environment of the office
  • Manage vendor relations
  • Manage multiple calendars as well as travel arrangements.
  • Provide excellent customer service and follow-up with our clients and our vendors via phone and in person.
  • Assist team with marketing materials
  • Coordinate conferences, including registering, shipping materials, book accommodations

Required Experience and Skills:

  • 3+ years’ office management and/or high-level Executive Assistant experience.
  • 2+ years’ experience with QuickBooks financial system.
  • Extremely polished demeanor with a positive and upbeat attitude.
  • Unparalled, interpersonal, organizational, written and communication skills.
  • Ability to multi-task and manage and meet deadlines is a must.
  • Strong organizational, planning, problem solving and decision-making skills.
  • Strong work ethic, flexibility, and ability to work in a fast-paced entrepreneurial environment.
Contact Us to Learn More

Bookkeeper

Great Financial Services Firm!!
Boston, MA

$50 - $70K

Our financial services client is seeking a Bookkeeper for their Boston office.

Job Description:

  • Responsible for the books and records through trial balance and general ledger
  • Bank reconciliations
  • Tax preparation
  • Payroll preparation and reporting
  • Strong understanding of bookkeeping and basic financial reporting
  • Manage employee expenses
  • Review/Pay client bills
  • Monthly cash flow statements
  • Analyzing expenses
  • Prepare annual 1099 forms

Qualifications:

  • Minimum of 3 years’ experience as a Full Charge Bookkeeper or Account Manager at a professional services organization.
  • Proficiency in QuickBooks and Microsoft Word and Excel are a must
  • Payroll Tax knowledge is required
  • Outstanding Communication and Administrative skills
  • Detail oriented
  • Well-developed work ethic with the ability to shift focus as necessary
  • Ability to maintain confidentiality
Contact Us to Learn More

Senior Systems Engineer


Cape Cod, MA

Senior Systems Engineer, up to $120,000 DOE

Our client is looking for a Senior Systems Engineer to manage server, network, and storage environments to ensure Information Systems Infrastructure is available, reliable, secure, and high performing. The Senior Systems Engineer will proactively address any issues that arise, and will manage the functionality and efficiency of on-site and remote systems to fulfill project and organizational objectives. 

Job Requirements Minimum Qualifications: 

  • 10 plus years of Information Technology Experience in Infrastructure
  • Bachelor’s degree in Information Technology, Information Systems or Engineering
  • Experience in infrastructure architecture, data centers, servers, and networks
  • Knowledge and skillset to install, configure, maintain and support networks
  • Experience with emerging technology such as cloud computing, desktop virtualization and unified communications
  • Flexible and reliable worker, with the ability to prioritize multiple tasks
  • Problem solving and critical thinking skills
  • Organizational skills and attention to detail
  • Interpersonal and collaboration skills

Desired Experience: 

  • SAN Infrastructure (EMC)
  • VMware
  • Configuration and maintenance of Windows Servers
  • MCSE Certification or equivalent
  • Extensive knowledge of network operating systems; TCP/IP routing; Linux Servers
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Help Desk Technician - Bilingual


Lowell, MA

Up to $52K!

Responsibilities:

Provide the highest quality telephone, online, and live chat technical pre-sales and post-sales support for products to customers, partners and employees.
Confirm Customer issues are recorded meticulously, attention to detail is required
Qualify product(s) in question for a returned materials authorization
Complete quarterly management based objectives
Meet or surpass quarterly goals
Regularly participate in training and educational initiatives 

Qualifications:

Knowledge of computers
Understanding of Networks
Understanding of TCP/IP
Excellent Customer Service and call center skills required
Bilingual candidates are preferred: English and Spanish or Portuguese

2 shifts available

8:30 a.m. to 5:00 p.m. (EST) and 10:30 a.m. to 6:00 p.m. (EST)

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Contract Positions


Massachusetts

Current Contract Openings

  • Customer Service
  • Collections
  • HR
  • Switch Board Operator
  • Sales Admin
  • Legal Assistant
  • Office Manager
  • Medical Billing
  • Greeter
  • Staff Accountant
Contact Us to Learn More

Not interested in these jobs? Contact us and we'll find some that do!